Do you handle series departures in Georgia and Azerbaijan?

Yes. We currently run a series for the Kazakh market — ten rooms, two departures a month, seven nights, Tbilisi–Kakheti–Gori–Kutaisi–Batumi — and we operate both countries ourselves, so a series that crosses the border does not change operators halfway. Correct as of September 2026. Send the departure pattern and we come back within one working day.

When do unsold rooms release?

One month before arrival for ten rooms or more, and 72 hours before arrival below ten rooms. Those figures hold year-round and in both countries — there is no tighter summer schedule and no staged reduction. Rooming lists are accepted up to five days before arrival.

What are the payment and cancellation terms?

50% on confirmation, with the balance in stages of 20%, 20% and 10%. The balance falls due one month before arrival for ten rooms or more, and one week before arrival for FIT bookings. Cancellation is free up to 30 days before arrival at ten rooms or more, and inside 30 days the booking is payable in full. Below ten rooms it is a single 72-hour deadline. There is no sliding scale in between.

Is there a minimum size to qualify for a series?

No. We do not decline enquiries on size and would rather look at a small series than turn it away. What a series does need is a few rooms per departure, a package chosen, the hotels chosen, and a signed contract.

How far ahead should a summer series be placed?

At least three months, and earlier is better — mid-June to September is when inventory is genuinely tight. Later enquiries are not rejected, but later means we are quoting against live availability rather than a commitment, and we will tell you which one your dates are getting.

Do you publish series prices?

No. Nothing on this site is a quotation and no price is published anywhere. Net rates for a series are confidential, quoted against your dates, room mix and volume, and issued by a person — normally within one working day.

B2B · fixed departures

Series groups

A series lives or dies on whether the twentieth departure runs like the first. What that needs from an operator is boring and specific: rooms that are committed rather than requested, terms that do not tighten when the season does, and one person who answers when a departure has a problem at 23:00. Here are ours, in figures.

What we are running now

We currently operate a series for the Kazakh market: ten rooms, two departures a month, seven nights, on a Tbilisi–Kakheti–Gori–Kutaisi–Batumi routing. That is what the operation is doing, not a capability we are describing. Correct as of September 2026.

The terms, in figures

These are the standard terms, confirmed in the contract for your series. They are the same in Georgia and Azerbaijan, and the same in August as in February.

Release · 10 rooms or more: Unsold rooms release one month before arrival.
Release · under 10 rooms: 72 hours before arrival.
Seasonal variation: None. The same terms apply year-round, in Georgia and Azerbaijan alike.
Cancellation · 10 rooms or more: Free up to 30 days before arrival. Inside 30 days the booking is payable in full.
Rooming list: Names accepted up to five days before arrival.
Payment: 50% on confirmation, then the balance in stages of 20%, 20% and 10%.
Balance due: One month before arrival for ten rooms or more; one week before arrival for FIT bookings.
Cancellation · under 10 rooms: Free up to 72 hours before arrival. A single deadline, not a staged reduction.
Lead time for summer: Three months minimum; earlier is better for mid-June to September.
Minimum to qualify: None. A few rooms per departure, a chosen package, chosen hotels and a signed contract.

What you can check before you sign

Every figure below can be verified against another page on this site rather than taken on trust.

Both countries in-house: Georgia and Azerbaijan are run by our own team. Neither country is subcontracted to a separate local DMC.
One contract, one contact: One contract with V Holidays and one named operations contact rather than a shared inbox. Quote within one working day.
Guide languages: 11: English, Russian, Arabic, German, French, Hindi / Urdu, Persian, Turkish, Chinese, Polish, Korean. Of these, 5 are year-round in Georgia and 6 in Azerbaijan; the full availability table is published on the guides page.
Transport: No owned fleet. Vehicles and drivers are contracted from vetted local operators — sedans through 55-seat coaches, plus 4×4 for mountain roads.
Bookable hotels: 122 hotels in Georgia and 57 in Azerbaijan are published on this site, with addresses and facilities.
Largest group handled: 500 pax on a single trip, 2025.
Tour-operator licence: V Holidays LLC is a licensed Georgian tour operator, licence no. 406431428.

We do not run series on allotment

The usual model is a floating block of rooms you draw down against. We do not work that way. What we hold is a commitment per night with specific hotels, for a specific number of nights, agreed for that series — so the rooms are committed rather than requested, but the commitment sits against named properties rather than a pool. The practical consequence is that the hotels and the package are chosen before the series opens, not renegotiated while it runs. It is a narrower promise than an allotment and a more reliable one, which is the trade we would rather make.

What it takes to open one

There is no minimum volume to qualify and we do not turn enquiries away on size — we would rather look at a small series than decline one. What a series does need is a few rooms per departure, a package chosen, the hotels chosen, and a signed contract. Once those four exist we can commit; before they exist we are quoting against live availability, and we will say which of the two you are getting.

Release and cancellation

For ten rooms or more, unsold rooms release one month before arrival. Below ten rooms, release is 72 hours before arrival. Those figures hold year-round and across both countries — we do not run a tighter summer schedule. There is no staged reduction and no sliding scale of penalties: at ten rooms or more a departure can be cancelled free of charge up to 30 days before arrival, and inside 30 days the booking is payable in full. Below ten rooms it is a single 72-hour deadline on the same terms. One date to plan against, not a ladder. Rooming lists can come as late as five days before arrival.

High season, and how far ahead to place it

From the middle of June to September is when inventory is genuinely tight. Summer should be placed at least three months ahead, and earlier is better. We do not reject enquiries that arrive later than that — but later means we are working against live availability rather than a commitment, and we will tell you plainly which one your dates are getting rather than let you find out in July.

Guide and vehicle rotation

Each departure is assigned a named guide and a named driver in advance, and you get the guide's name and background before the group arrives rather than on the day. Across a series we hold the guide language and the vehicle class constant, so departure twelve gets the same specification as departure one. We contract vehicles rather than owning them, which is why the class — not a particular registration plate — is what we commit to. Guiding runs in 11 languages.

Two countries on one series

Because we operate Georgia and Azerbaijan ourselves, a series can cross the border without changing operators. The road crossing is Lagodekhi–Balakan, with a short direct flight and an overnight sleeper as the alternatives; we book it, meet the group on both sides and run the transfers. One contract, one operations contact and one set of net rates cover the whole route.

Send us the departure pattern

Dates, frequency, rooms per departure, room mix and the countries. We come back within one working day with what can be committed, net rates for the series and the release schedule in writing.

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Series departures, answered

Do you handle series departures in Georgia and Azerbaijan?: Yes. We currently run a series for the Kazakh market — ten rooms, two departures a month, seven nights, Tbilisi–Kakheti–Gori–Kutaisi–Batumi — and we operate both countries ourselves, so a series that crosses the border does not change operators halfway. Correct as of September 2026. Send the departure pattern and we come back within one working day.
Do you work on allotment?: No. Instead of a floating block you draw down, we hold a commitment per night with specific hotels for a specific number of nights, agreed for your series. The rooms are committed rather than requested, but the commitment sits against named properties, which means the hotels and the package are chosen before the series opens rather than renegotiated while it runs.
When do unsold rooms release?: One month before arrival for ten rooms or more, and 72 hours before arrival below ten rooms. Those figures hold year-round and in both countries — there is no tighter summer schedule and no staged reduction. Rooming lists are accepted up to five days before arrival.
What are the payment and cancellation terms?: 50% on confirmation, with the balance in stages of 20%, 20% and 10%. The balance falls due one month before arrival for ten rooms or more, and one week before arrival for FIT bookings. Cancellation is free up to 30 days before arrival at ten rooms or more, and inside 30 days the booking is payable in full. Below ten rooms it is a single 72-hour deadline. There is no sliding scale in between.
Is there a minimum size to qualify for a series?: No. We do not decline enquiries on size and would rather look at a small series than turn it away. What a series does need is a few rooms per departure, a package chosen, the hotels chosen, and a signed contract.
How far ahead should a summer series be placed?: At least three months, and earlier is better — mid-June to September is when inventory is genuinely tight. Later enquiries are not rejected, but later means we are quoting against live availability rather than a commitment, and we will tell you which one your dates are getting.
Do you publish series prices?: No. Nothing on this site is a quotation and no price is published anywhere. Net rates for a series are confidential, quoted against your dates, room mix and volume, and issued by a person — normally within one working day.